Tips on How to Choose a Venue

No matter what the event you are throwing the venue is the single most important element of the soirée.  There are a lot of options out there in terms of  venues and it is important you know what you are looking for in a venue.  So before you even make an appointment to tour a venue figure out exactly what you want.

If you are looking into venues for your wedding there are a lot of questions you need to ask yourself.  Do you want a traditional wedding, meaning have the ceremony at a church followed by a reception at another location, or are you interested in having the ceremony and reception at the same site?  This single question alone can really narrow your options.

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When searching venues for corporate events one should take into consideration the different milestones of the event.  Will there be a sit down dinner, a guest of honor, awards being announced, etc.  This will dictate whether you should look into a banquet hall or arena versus an outdoor open area for your annual company picnic.

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Once you have determined the atmosphere for your event the next major factor is budget and availability.  If you are on a really tight budget do keep in mind that you can save thousands of dollars by booking a venue in their off season, or even on a weekday.  So if you are throwing a corporate event and looking for some new venue ideas, look into wedding venues and you’d be surprised the great deals you can get from booking on a weekday, and especially a daytime event.


When you are selecting a venue for your wedding it is very important to keep the location in mind especially if you will be having a lot of out of town guests.  Try and make it convenient for them as they are taking time out of their lives to come and celebrate your Big Day and showing you how much they love you.  Take into consideration hotel accommodations and travel for them.


Space is another important concern.  Find out how many people the space can fit comfortably and make sure to factor in things like the photo booth rental, gift table, dance floor, registration, trophy table, dj, and whatever other extras and activities you may be hosting.  Will the space accommodate any large items or staging you require?  Is there audio and video provided within the space?  If you love the space and it has everything but you are not going to be able to show the PowerPoint presentation of your newest product launch, then you can rule that venue out immediately.


If you have your heart set on having food catered from some place that has a lot of sentimental value behind it then you need to be sure the venue allows for outside catering.  Many venues provide catering on location, and if they don’t they will only allow you to choose from their preferred list of vendors.  If the caterer you want is not on the list, it can cost you a pretty penny, if they even allow it so be sure to keep that in mind.


For any event the bulk of the budget is the food and beverages.  Find out if the venue provides bar packages, or if you can bring your own in.  If they allow you to bring your own, is there a corkage fee?


Selecting a venue is a major decision and above everything one of the most important things to consider is the staff.  Do you get along well with the venue coordinator?  Do they understand the importance of your event and seem willing to help make the event go perfectly for you, or are they cold, straight to the point, and really un-interested in your wants for your event.  A venue can make or break your day so be sure to do your research, check the venues reviews, and get referrals from people you trust.


Photo Booth of the Stars knows the importance of your special event which is why we are extremely selective when endorsing vendors and we only recommend the best to our clients.  Photo Booth of the Stars will do everything they can to make your event memorable one for everyone who attends!


Click here or call 815-975-8762 to reserve your photo booth today!!

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